Preparing for an Inspection? We've Got You Covered!
Becoming a SNAP-authorized retailer is a crucial step for stores looking to offer vital nutrition assistance to eligible households. If you're gearing up for a SNAP inspection, here's everything you need to know to ensure you're fully prepared.
Preparing for Your SNAP Inspection: What You Need to Know
1. Understanding the SNAP On-Site Visit
As part of the authorization process for the Supplemental Nutrition Assistance Program (SNAP), your store will undergo an on-site visit by a representative from the Food and Nutrition Service (FNS). This inspection is designed to ensure that your business meets the necessary requirements to become or remain a SNAP-authorized retailer. The FNS representative will visit during your business hours, as stated on your SNAP application.
2. Meeting SNAP Retailer Requirements: The Two Main Criteria
To become a SNAP retailer, your store must satisfy one of two primary criteria:
- Criterion A: Staple Food Inventory
- Your store must stock at least 36 staple food items, with three varieties in each of the four staple food categories (vegetables or fruits, dairy products, meat, poultry, or fish, and breads or cereals).
- Three stocking units for each of these varieties must be available for sale at all times.
- At least one perishable variety must be present in two of the staple food categories.
- Criterion B: Staple Food Sales
- Your staple food sales must account for more than 50% of your store's total gross retail sales. Specialty stores, like butcher shops or fruit and vegetable stands, may qualify under this criterion even if they do not sell foods across all four staple food categories.
3. What Are Staple Foods?
Staple foods are essential items that form a significant part of daily meals and are usually prepared and eaten at home. The four staple food categories include:
- Vegetables or Fruits
- Dairy Products
- Meat, Poultry, or Fish
- Breads or Cereals
It's important to note that prepared or heated foods and accessory foods (like snacks, candy, or condiments) are not considered staple foods under SNAP guidelines.
4. Preparing for the Inspection
During the inspection, ensure that your store meets the following requirements:
- Stock the required number and variety of staple food items continuously.
- Have all necessary business licenses and documentation ready.
- Be prepared to provide additional records, such as invoices, sales records, and tax returns, if requested.
5. What to Expect if Denied
If your store does not meet SNAP requirements during the inspection or fails to provide the necessary documentation, you may receive a denial letter. In such cases, you have the right to appeal the decision. Depending on the circumstances, you may be able to reapply immediately or may have to wait for six months or longer.
6. Stay Ready with Reauthorization
Once authorized, SNAP retailers must undergo reauthorization approximately every five years. Ensure that your business remains compliant with all SNAP requirements to avoid disruptions in accepting SNAP benefits.
By staying informed and prepared, your store can successfully navigate the SNAP authorization and reauthorization processes, ensuring you continue to serve your community as a trusted source of nutritious food. For further assistance, you can contact the SNAP Retailer Service Center at 1-877-823-4369.
Remember, being proactive and thorough can make all the difference in passing your SNAP inspection with flying colors!
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